Catalogue of measures
On this page you will find a wide range of measures and best practices to help you plan and implement your event sustainably. Use the filter options to select specific measures that match your action areas and targets.
Target Catalogue
On this page you will find a wide range of measures and best practices to help you plan and implement your event sustainably. Use the filter options to select specific measures that match your action areas and targets.
Include competitions for different age groups (e.g. children's races, different age groups) in the competition programme and adapt the rules accordingly if necessary. This is only possible if you as the organiser have the opportunity to do so and the association is not the decision-maker.
| Cost: | |||||
Action area Diversity and Participation - Target: The participation of people from all dimensions of diversity is proactively encouraged and is continuously monitored.
| Potential impact | |||||
Action area Diversity and Participation - Target: Significantly promote anti-discriminatory behaviour, dismantle discriminatory structures, and seek the maximum protection of those affected.
| Potential impact | |||||
Action area Sport and Club Development - Target: Contribute to securing and further developing the structures of participating sports clubs and associations.
| Potential impact | |||||
When recruiting, communicate transparently and honestly about the tasks and your expectations of the volunteers. At the same time, emphasise the benefits of volunteering. This applies to calls for applications, information events and the entire application/selection process.
| Cost: | |||||
Action area Commitment from society - Target: Awaken willingness to volunteer and activate actual involvement in the sporting event.
| Potential impact | |||||
Communicate on various occasions (e.g. recruitment process, opening event, kick-off for volunteers, interviews with the media, social media posts, as the person responsible for volunteers) the special importance of volunteers for the success of the sporting event. Make sure that your communication is authentic and credible.
| Cost: | |||||
Action area Commitment from society - Target: Organise and recognise volunteering in a motivating way.
| Potential impact | |||||
Offer a free participation programme.
| Cost: | |||||
Action area Diversity and Participation - Target: The participation of people from all dimensions of diversity is proactively encouraged and is continuously monitored.
| Potential impact | |||||
Ask about the volunteer's desired area of work, e.g. during the application process. Ideally, deploy volunteers according to their preferences. Use waiting lists so that any cancellations by volunteers can be compensated.
| Cost: | |||||
Action area Commitment from society - Target: Organise and recognise volunteering in a motivating way.
| Potential impact | |||||
Offer discounted/free tickets for children and young people.
| Cost: | |||||
Action area Diversity and Participation - Target: The participation of people from all dimensions of diversity is proactively encouraged and is continuously monitored.
| Potential impact | |||||
Action area Accessibility - Target: Offer support services for accredited persons and visitors early and proactively.
| Potential impact | |||||
Ask volunteers about their availability, e.g. during the application process. Ideally, deploy volunteers according to their availability. Plan with standby people or job-hoppers so that cancellations (due to illness) by volunteers can be compensated for.
| Cost: | |||||
Action area Commitment from society - Target: Organise and recognise volunteering in a motivating way.
| Potential impact | |||||
Communicate actively and transparently with volunteers at all times. Draw attention to deadlines, always provide contact options and contact persons.
| Cost: | |||||
Action area Commitment from society - Target: Organise and recognise volunteering in a motivating way.
| Potential impact | |||||
Provide contact persons for volunteers at all times (including before and after the sporting event).
| Cost: | |||||
Action area Commitment from society - Target: Organise and recognise volunteering in a motivating way.
| Potential impact | |||||
Issue certificates for the volunteers, stating their area of work, the extent of their commitment and the particular importance of their volunteer work for the success of the sporting event.
| Cost: | |||||
Action area Commitment from society - Target: Organise and recognise volunteering in a motivating way.
| Potential impact | |||||
Allow volunteers to attend all or selected competitions of the sporting event free of charge.
| Cost: | |||||
Action area Commitment from society - Target: Organise and recognise volunteering in a motivating way.
| Potential impact | |||||
Action area Health and Well-Being - Target: Strengthen the communal and emotional experience of the sporting event.
| Potential impact | |||||
Offer discounted tickets for people with disabilities.
| Cost: | |||||
Action area Diversity and Participation - Target: The participation of people from all dimensions of diversity is proactively encouraged and is continuously monitored.
| Potential impact | |||||
Action area Accessibility - Target: Offer support services for accredited persons and visitors early and proactively.
| Potential impact | |||||
Offer discounted tickets for older people.
| Cost: | |||||
Action area Diversity and Participation - Target: The participation of people from all dimensions of diversity is proactively encouraged and is continuously monitored.
| Potential impact | |||||
Action area Accessibility - Target: Offer support services for accredited persons and visitors early and proactively.
| Potential impact | |||||
Keep those affected informed about the progress of their complaint and explain the measures taken.
| Cost: | |||||
Action area Diversity and Participation - Target: Significantly promote anti-discriminatory behaviour, dismantle discriminatory structures, and seek the maximum protection of those affected.
| Potential impact | |||||
Action area Health and Well-Being - Target: Protect all persons from physical, psychological and sexualised violence.
| Potential impact | |||||
Allow volunteers free entry to the venues and also offer them exclusive access (e.g. catacombs, spectator areas).
| Cost: | |||||
Action area Commitment from society - Target: Organise and recognise volunteering in a motivating way.
| Potential impact | |||||
Action area Health and Well-Being - Target: Strengthen the communal and emotional experience of the sporting event.
| Potential impact | |||||
Put up posters on the event site with contact details (e.g. QR code, telephone numbers) for people who have experienced or witnessed discrimination.
| Cost: | |||||
Action area Diversity and Participation - Target: Significantly promote anti-discriminatory behaviour, dismantle discriminatory structures, and seek the maximum protection of those affected.
| Potential impact | |||||
Set up anti-discrimination code words or phrases that can be used in the workplace or on the event site, for example, to discreetly signal for support or help. Make sure that the code words are simple and unobtrusive, but are not immediately recognised as an indication of discrimination. Consider whether you need multiple code words to address different types of situation or support.
| Cost: | |||||
Action area Diversity and Participation - Target: Significantly promote anti-discriminatory behaviour, dismantle discriminatory structures, and seek the maximum protection of those affected.
| Potential impact | |||||
Design your job advertisements in such a way that many target groups feel addressed and make it clear that diversity is encouraged.
| Cost: | |||||
Action area Diversity and Participation - Target: Make diversity visible to the outside world and live it within the organisation.
| Potential impact | |||||
Create and use images and videos that show people of different diversity dimensions (e.g. age groups, genders, sexual orientation, ethnicities, religion, disabilities).
| Cost: | |||||
Action area Diversity and Participation - Target: Make diversity visible to the outside world and live it within the organisation.
| Potential impact | |||||
Rice is by far the most climate-damaging starchy side dish, which you should therefore avoid as much as possible.
| Cost: | |||||
Action area Catering - Target: Use as much regionally and seasonally produced food as possible, with no goods flown in.
| Potential impact | |||||
Action area Energy and climate - Target: Minimise greenhouse gas emissions in catering. → Catering (AA7)
| Potential impact | |||||
Do not use food that is transported by aeroplane.
| Cost: | |||||
Action area Catering - Target: Use as much regionally and seasonally produced food as possible, with no goods flown in.
| Potential impact | |||||
Action area Energy and climate - Target: Minimise greenhouse gas emissions in catering. → Catering (AA7)
| Potential impact | |||||
For certain products such as coffee, tea and chocolate, use products that come from certified fair trade. The following product groups are recommended: Rice, coffee, tea, cocoa products, bananas, pineapple, orange juice, quinoa, nuts and edible nuts.
| Cost: | |||||
Action area Catering - Target: Increase nutrition awareness among all relevant stakeholders and motivate them to adopt a sustainable diet.
| Potential impact | |||||
Make budget planning for public funds transparent. Provide detailed information on the income and expenditure of tax-funded measures to prevent corruption and abuse.
| Cost: | |||||
Action area Financing and Cost Stability - Target: The use of public funds is reported transparently.
| Potential impact | |||||
Only buy fish products that are organic, MSC or ASC-certified. Labels include the MSC label (wild catch), Naturland, Bioland or ASC labels (farm origins) and EU organic labels. Fish, fish products and seafood are taken into account. Avoid fish completely at sporting events that take place in regions where there is no direct source of supply (aquaculture, fishing).
| Cost: | |||||
Action area Catering - Target: Maximise the purchase and range of certified organic products.
| Potential impact | |||||
Carry out a comprehensive analysis of potential financial risks such as event cancellation, exchange rate fluctuations and inflation. Use the results of these analyses to develop targeted countermeasures.
| Cost: | |||||
Action area Financing and Cost Stability - Target: Establish a financial risk management system with regular budget monitoring.
| Potential impact | |||||
Use more organic food. The carbon footprint of organic food is generally smaller than that of the "conventional" variety. The increased use of organic food is also strongly recommended due to the clear advantages in the areas of pesticide use, nature conservation, biodiversity, animal welfare, etc.
| Cost: | |||||
Action area Catering - Target: Maximise the purchase and range of certified organic products.
| Potential impact | |||||
Reduce the amount of meat per portion at buffets, in restaurants, in hospitality areas, etc.
| Cost: | |||||
Action area Catering - Target: Maximise the purchase and range of vegetarian or vegan products.
| Potential impact | |||||
Action area Energy and climate - Target: Minimise greenhouse gas emissions in catering. → Catering (AA7)
| Potential impact | |||||
Introduce open and transparent award procedures for contracts to private companies involved in the event to ensure fair competitive conditions and avoid corruption.
| Cost: | |||||
Action area Financing and Cost Stability - Target: The use of public funds is reported transparently.
| Potential impact | |||||
Canteens and cafeterias for volunteers and employees only offer vegetarian and vegan meals. Meat dishes are not offered.
| Cost: | |||||
Action area Catering - Target: Maximise the purchase and range of vegetarian or vegan products.
| Potential impact | |||||
Action area Energy and climate - Target: Minimise greenhouse gas emissions in catering. → Catering (AA7)
| Potential impact | |||||
Offer vegetarian and vegan alternatives as meals and dishes. Food stalls must offer at least one vegetarian/vegan alternative to each meat-based dish (e.g. one meat-based meatball and one vegetarian meatball). In restaurants, buffets, etc., at least one vegetarian and one vegan alternative must be offered for every meat-based dish.
| Cost: | |||||
Action area Catering - Target: Maximise the purchase and range of vegetarian or vegan products.
| Potential impact | |||||
Action area Energy and climate - Target: Minimise greenhouse gas emissions in catering. → Catering (AA7)
| Potential impact | |||||
Organise incentives for arriving at the sports venue by bike (e.g. a coupon for a discounted drink at a guarded bike park or the opportunity to leave a deposit cup at a bike park).
| Cost: | |||||
Action area Traffic - Target: Increase use of environmentally friendly means of transport to and from work.
| Potential impact | |||||
Action area Energy and climate - Target: Increase travel to and from the city by environmentally friendly means of transport. => Transport (AA3)
| Potential impact | |||||
Install temporary or permanent sun protection for all stakeholders if high sun exposure is expected.
| Cost: | |||||
Action area Health and Well-Being - Target: Minimise environmental and climate-related health risks for all relevant stakeholders.
| Potential impact | |||||
Action area Energy and climate - Target: Minimise environmental and climate-related health risks for all relevant stakeholders (e.g. organisation team, athletes, visitors). → Health and well-being (AA12)
| Potential impact | |||||
Action area Sports facilities and infrastructure - Target: Minimise environmental and climate-related health risks for all people through structural adaptations. => Health and well-being (AA12)
| Potential impact | |||||
Provide a sufficient number of secure and weatherproof bicycle parking spaces (permanent or mobile, e.g. bicycle car park, pop-up bicycle racks) at all sports facilities.
| Cost: | |||||
Action area Traffic - Target: Increase use of environmentally friendly means of transport to and from work.
| Potential impact | |||||
Action area Sports facilities and infrastructure - Target: Select the sports venue after weighing ecological, social and economic aspects.
| Potential impact | |||||
Action area Energy and climate - Target: Increase travel to and from the city by environmentally friendly means of transport. => Transport (AA3)
| Potential impact | |||||
Take part in food sharing initiatives by sharing surplus food. In this way, you help reduce food waste and promote sustainable consumption in the community. Food sharing also accepts food that has already been prepared but is still usable.
| Cost: | |||||
Action area Resource cycle - Target: Maximise the life cycle of purchased products and ensure the long-term use of other resources.
| Potential impact | |||||
Action area Catering - Target: Minimise food waste.
| Potential impact | |||||
Action area Waste - Target: Minimise the volume of waste.
| Potential impact | |||||
Donate unused or leftover food to the local food bank to support people in need. This reduces food waste and promotes social justice. Please note that the food bank only accepts unprocessed and unexpired products.
| Cost: | |||||
Action area Resource cycle - Target: Maximise the life cycle of purchased products and ensure the long-term use of other resources.
| Potential impact | |||||
Action area Catering - Target: Minimise food waste.
| Potential impact | |||||
Action area Waste - Target: Minimise the volume of waste.
| Potential impact | |||||
Provide the athletes with ice and cold cloths during the break in their competition.
| Cost: | |||||
Action area Health and Well-Being - Target: Minimise environmental and climate-related health risks for all relevant stakeholders.
| Potential impact | |||||
Action area Energy and climate - Target: Minimise environmental and climate-related health risks for all relevant stakeholders (e.g. organisation team, athletes, visitors). → Health and well-being (AA12)
| Potential impact | |||||
Exclude the following products or properties from procurement:
- Products whose use is prohibited under EU or German law for environmental or health protection reasons.
- Disposable crockery and cutlery in canteens and at events.
- Disposable products, i.e. single-use or short-lived products of inferior quality.
- Products that contain asbestos, PVC, heavy metals or other harmful substances, such as wood with harmful protective coatings or cleaning agents containing chlorine.
- Appliances for hot drinks that use portion packaging (e.g. coffee capsule machines).
| Cost: | |||||
Action area Resource cycle - Target: Implement sustainable procurement and supply chain management.
| Potential impact | |||||
Operators of kiosks, fast-food restaurants, beer gardens and similar establishments throughout the city of the venue will be sensitised to only serve reusable cups. This applies in particular during the sporting event, but should be introduced beforehand if possible and continued on a permanent basis.
| Cost | |||||
Action area Waste - Target: Use reusable systems wherever possible.
| Potential impact | |||||
Action area Resource cycle - Target: Minimise the need for new purchases and thus the consumption of resources.
| Potential impact | |||||
If mandatory reusable packaging is not yet regulated for events on public land in the city, this should be defined in the waste statutes (e.g. in Munich and Nuremberg), in a procurement ordinance or statute (e.g. in Berlin) or specific statutes for major events (e.g. market statutes in Weimar). All permitted containers for serving food and drinks should be explicitly listed. Example: exclusively reusable containers with a deposit, with the exception of uncoated, unprinted and compostable napkins and paper bags (e.g. for fries; specify maximum weight or maximum size). A regulation for existing leases for stand operators, e.g. in the area surrounding the stadium or for caterers in the stadium, should be included. In the case of retroactive effect on existing contracts, it must be ensured that the change is reasonable (costs, turnover) and that there is a sufficient transition period. It should also be noted that a procurement statute only applies to the administration. For this reason, an additional or alternative addition to the waste bylaws or – even better – separate bylaws for major events are recommended.
| Cost | |||||
Action area Waste - Target: Use reusable systems wherever possible.
| Potential impact | |||||
Action area Resource cycle - Target: Minimise the need for new purchases and thus the consumption of resources.
| Potential impact | |||||
Use reusable systems for transport and outer packaging wherever possible. If no suitable systems are available or the additional price is unreasonable, exceptions must be applied for. Use reusable systems for transport packaging from suppliers, caterers, etc. [e.g. (plastic) baskets/tubs for bread rolls, pretzels]. All suppliers, caterers etc. are obliged to take back the packaging.
| Cost | |||||
Action area Waste - Target: Use reusable systems wherever possible.
| Potential impact | |||||
Provide athletes with access to nutritional plans and consulting that is/are tailored to their specific sporting needs. This could also take place before the event via newsletters or apps.
| Cost | |||||
Action area Health and Well-Being - Target: Promote healthy nutrition.
| Potential impact | |||||
Action area Catering - Target: Promote healthy eating => Health and Well-Being (AA12)
| Potential impact | |||||
Action area Education for Sustainable Development - Target: Convey knowledge for a critical and contextualised understanding and promote awareness and agency with regard to actively shaping a sustainable future.
| Potential impact | |||||
Offer your employees free drinking water. Set up water dispensers or water stations in employees' work areas.
| Cost | |||||
Action area Health and Well-Being - Target: Protect employees from physical and psychological risks.
| Potential impact | |||||
Ensure that all employees receive regular training in first aid, emergency procedures and safety protocols.
| Cost | |||||
Action area Health and Well-Being - Target: Protect employees from physical and psychological risks.
| Potential impact | |||||
Action area Education for Sustainable Development - Target: Convey knowledge for a critical and contextualised understanding and promote awareness and agency with regard to actively shaping a sustainable future.
| Potential impact | |||||
Work with local health organisations, gyms or nutritional consultancies to develop projects that promote healthy eating.
| Cost | |||||
Action area Health and Well-Being - Target: Promote healthy nutrition.
| Potential impact | |||||
Action area Catering - Target: Promote healthy eating => Health and Well-Being (AA12)
| Potential impact | |||||
Action area Education for Sustainable Development - Target: Convey knowledge for a critical and contextualised understanding and promote awareness and agency with regard to actively shaping a sustainable future.
| Potential impact | |||||
Hand out healthy snacks, recipes or small cookery books as promotional gifts to promote awareness of healthy eating. Work together with sponsors if necessary.
| Cost | |||||
Action area Health and Well-Being - Target: Promote healthy nutrition.
| Potential impact | |||||
Action area Catering - Target: Promote healthy eating => Health and Well-Being (AA12)
| Potential impact | |||||
Integrate local nature and environmental protection projects into the event.
| Cost | |||||
Action area Value Creation and Tourism - Target: Achieve economic effects through the sporting event.
| Potential impact | |||||
Action area Value Creation and Tourism - Target: The sporting event promotes the sustainable development of tourism.
| Potential impact | |||||
Give people with visual impairments the opportunity to follow the sporting event via audio description on a television, computer or mobile device.
| Cost | |||||
Action area Accessibility - Target: Offer support services for accredited persons and visitors early and proactively.
| Potential impact | |||||
Action area Diversity and Participation - Target: Sports clubs are expanding their programmes for marginalised population groups. => Sport and club development (AA10)
| Potential impact | |||||
Action area Diversity and Participation - Target: The participation of people from all dimensions of diversity is proactively encouraged and is continuously monitored.
| Potential impact | |||||
Avoid obstacles on the event site such as free-standing chairs, tripping hazards or half-open doors. Unavoidable obstacles are visually and tactilely high-contrast and easily recognisable at an early stage.
| Cost | |||||
Action area Accessibility - Target: Design event venues to be as accessible as possible.
| Potential impact | |||||
Action area Diversity and Participation - Target: Sports clubs are expanding their programmes for marginalised population groups. => Sport and club development (AA10)
| Potential impact | |||||
Action area Sports facilities and infrastructure - Target: Design event venues to be as accessible as possible. => Accessibility (AA9)
| Potential impact | |||||
Ensure that seating areas, paths, stands, car parks and sports areas are adequately lit in the dark.
| Cost | |||||
Action area Accessibility - Target: Design event venues to be as accessible as possible.
| Potential impact | |||||
Action area Diversity and Participation - Target: Sports clubs are expanding their programmes for marginalised population groups. => Sport and club development (AA10)
| Potential impact | |||||
Action area Sports facilities and infrastructure - Target: Design event venues to be as accessible as possible. => Accessibility (AA9)
| Potential impact | |||||
Signpost routes from car parks and/or bus stops sufficiently, taking accessibility into account. If the shortest route is not accessible, signpost another accessible route.
| Cost | |||||
Action area Accessibility - Target: The barrier-free accessibility of all event venues is a goal.
| Potential impact | |||||
Action area Diversity and Participation - Target: Sports clubs are expanding their programmes for marginalised population groups. => Sport and club development (AA10)
| Potential impact | |||||
Action area Traffic - Target: Ensure accessible arrival and departure. => Accessibility (AA9)
| Potential impact | |||||