Catalogue of measures
On this page you will find a wide range of measures and best practices to help you plan and implement your event sustainably. Use the filter options to select specific measures that match your action areas and targets.
Target Catalogue
On this page you will find a wide range of measures and best practices to help you plan and implement your event sustainably. Use the filter options to select specific measures that match your action areas and targets.
Set up well-equipped first aid stations where you can respond quickly to heat-related illnesses such as heat stroke or dehydration.
| Cost | |||||
Action area Health and Well-Being - Target: Minimise environmental and climate-related health risks for all relevant stakeholders.
| Potential impact | |||||
Action area Energy and climate - Target: Minimise environmental and climate-related health risks for all relevant stakeholders (e.g. organisation team, athletes, visitors). → Health and well-being (AA12)
| Potential impact | |||||
Conduct anonymous surveys to evaluate the sense of security and satisfaction of visitors and accredited persons and identify potential risk areas.
| Cost | |||||
Action area Health and Well-Being - Target: Protect all persons from physical, psychological and sexualised violence.
| Potential impact | |||||
Communicate a zero-tolerance policy towards any form of violence and enforce it consistently.
| Cost: | |||||
Action area Health and Well-Being - Target: Protect all persons from physical, psychological and sexualised violence.
| Potential impact | |||||
Ensure that those affected have immediate access to psychological support and legal counselling.
| Cost | |||||
Action area Health and Well-Being - Target: Protect all persons from physical, psychological and sexualised violence.
| Potential impact | |||||
Action area Diversity and Participation - Target: Significantly promote anti-discriminatory behaviour, dismantle discriminatory structures, and seek the maximum protection of those affected.
| Potential impact | |||||
Conduct rigorous background checks on all staff and volunteers who come into direct contact with participants, especially minors or vulnerable groups. This includes checking police background checks and references.
| Cost | |||||
Action area Health and Well-Being - Target: Protect all persons from physical, psychological and sexualised violence.
| Potential impact | |||||
Action area Diversity and Participation - Target: Significantly promote anti-discriminatory behaviour, dismantle discriminatory structures, and seek the maximum protection of those affected.
| Potential impact | |||||
Have all stakeholders sign the code of conduct to ensure that they know and comply with the rules.
| Cost | |||||
Action area Health and Well-Being - Target: Protect all persons from physical, psychological and sexualised violence.
| Potential impact | |||||
Regularly review regional, national and European funding programmes to tap into additional sources of funding for your event.
| Cost | |||||
Action area Financing and Cost Stability - Target: Establish a financial risk management system with regular budget monitoring.
| Potential impact | |||||
Use crowdfunding platforms to finance special projects and minimise the overall costs of your event.
| Cost | |||||
Action area Financing and Cost Stability - Target: Establish a financial risk management system with regular budget monitoring.
| Potential impact | |||||
Assign clearly defined responsibilities for financial planning and implementation to ensure that they are shared by at least two people. This reduces the risk that there is no continuous responsibility in the event of a change of personnel.
| Cost: | |||||
Action area Financing and Cost Stability - Target: Establish a financial risk management system with regular budget monitoring.
| Potential impact | |||||
Conclude multi-year contracts with sponsors at an early stage to ensure the financial stability of your event and build long-term partnerships.
| Cost: | |||||
Action area Financing and Cost Stability - Target: Establish a financial risk management system with regular budget monitoring.
| Potential impact | |||||
Plan sufficient financial buffers to cover unforeseen events and inflation-related cost increases, provided the budget planning framework allows this.
| Cost: | |||||
Action area Financing and Cost Stability - Target: Establish a financial risk management system with regular budget monitoring.
| Potential impact | |||||
Diversify funding through a broad network of sponsors and supporters to reduce dependence on individual donors and increase financial stability.
| Cost: | |||||
Action area Financing and Cost Stability - Target: Establish a financial risk management system with regular budget monitoring.
| Potential impact | |||||
Take out appropriate insurance to cover specific risks such as weather-related event cancellations and minimise financial losses.
| Cost: | |||||
Action area Financing and Cost Stability - Target: Establish a financial risk management system with regular budget monitoring.
| Potential impact | |||||
Work with independent auditors to ensure the transparent and compliant use of funds. This promotes compliance with ethical standards and strengthens trust.
| Cost | |||||
Action area Financing and Cost Stability - Target: The use of public funds is reported transparently.
| Potential impact | |||||
Offer regular training for employees with budget responsibility. Topics should include financial planning, transparency requirements and ethical behaviour in order to promote expertise and prevent misconduct.
| Cost: | |||||
Action area Financing and Cost Stability - Target: The use of public funds is reported transparently.
| Potential impact | |||||
Action area Education for Sustainable Development - Target: Convey knowledge for a critical and contextualised understanding and promote awareness and agency with regard to actively shaping a sustainable future.
| Potential impact | |||||
Create mentoring pairs by identifying experienced volunteers or employees as mentors who can offer support to new volunteers during the sporting event.
| Cost | |||||
Action area Commitment from society - Target: Volunteers develop skills during the sporting event which they can also use after the sporting event.
| Potential impact | |||||
Action area Commitment from society - Target: Organise and recognise volunteering in a motivating way.
| Potential impact | |||||
Develop e-learning modules that contain interactive elements such as quizzes and simulations to prepare volunteers for different scenarios in a fun way.
| Cost | |||||
Action area Commitment from society - Target: Volunteers develop skills during the sporting event which they can also use after the sporting event.
| Potential impact | |||||
Action area Commitment from society - Target: Organise and recognise volunteering in a motivating way.
| Potential impact | |||||
Provide training materials, videos and FAQ documents, e.g. on an online platform, in a cloud or in an app that can be accessed by volunteers at any time.
| Cost | |||||
Action area Commitment from society - Target: Volunteers develop skills during the sporting event which they can also use after the sporting event.
| Potential impact | |||||
Action area Commitment from society - Target: Organise and recognise volunteering in a motivating way.
| Potential impact | |||||
Offer a support programme for the volunteers (e.g. sightseeing tours through the city/region, social evening events at special locations, joint sports programme).
| Cost | |||||
Action area Commitment from society - Target: Organise and recognise volunteering in a motivating way.
| Potential impact | |||||
Action area Health and Well-Being - Target: Strengthen the communal and emotional experience of the sporting event.
| Potential impact | |||||
Present the volunteers with a closing gift (e.g. personalised gift with name or photo, sports equipment, merchandise, gift voucher).
| Cost | |||||
Action area Commitment from society - Target: Organise and recognise volunteering in a motivating way.
| Potential impact | |||||
Action area Health and Well-Being - Target: Strengthen the communal and emotional experience of the sporting event.
| Potential impact | |||||
Award special honours to the volunteers (e.g. "Volunteer of the day/year", pin for particularly long or successful commitment).
| Cost | |||||
Action area Commitment from society - Target: Organise and recognise volunteering in a motivating way.
| Potential impact | |||||
Action area Health and Well-Being - Target: Strengthen the communal and emotional experience of the sporting event.
| Potential impact | |||||
Mention the volunteers by name and show them with a photo or live (e.g. in the event programme, in social media posts, on websites, in the stadium). Make sure that the subjects have previously agreed to the publication of their names/photos.
| Cost: | |||||
Action area Commitment from society - Target: Organise and recognise volunteering in a motivating way.
| Potential impact | |||||
Action area Health and Well-Being - Target: Strengthen the communal and emotional experience of the sporting event.
| Potential impact | |||||
Prepare the certificates for the volunteers also in English.
| Cost | |||||
Action area Commitment from society - Target: Organise and recognise volunteering in a motivating way.
| Potential impact | |||||
Maintain your existing volunteer database or Excel spreadsheet of former and potential volunteers by continuously collecting and updating information.
| Cost | |||||
Action area Commitment from society - Target: Awaken willingness to volunteer and activate actual involvement in the sporting event.
| Potential impact | |||||
Set up feedback systems through which the (local) population can express suggestions, wishes and concerns.
| Cost | |||||
Action area Commitment from society - Target: Participation and involvement of the (local) population is facilitated.
| Potential impact | |||||
To reduce the amount of lighting required, adjust the event period to available daylight.
| Cost | |||||
Action area Energy and climate - Target: Reduce the energy requirement.
| Potential impact | |||||
Action area Traffic - Target: Increase use of environmentally friendly means of transport to and from work.
| Potential impact | |||||
Action area Natural Habitats and Biodiversity - Target: Avoid any disruption of species when holding sporting events.
| Potential impact | |||||
Use the latest generation of snow guns.
| Cost | |||||
Action area Energy and climate - Target: Reduce the energy requirement.
| Potential impact | |||||
Action area Water - Target: Minimise water consumption.
| Potential impact | |||||
If possible, replace diesel generators (sports facilities, fan zones, media centres) with large batteries (preferably second life batteries from electric vehicles). These can be used as a backup or as an uninterruptible power supply (UPS), to provide the necessary power and for self-consumption of self-generated, renewable electricity (photovoltaic systems). The batteries can replace temporary diesel generators during the event and existing permanent diesel generators at the sports facilities (e.g. also for peak load management). The batteries can be charged with mains electricity and/or renewable energy from photovoltaic systems before the day of the event/overnight and release the stored electricity on the day of the event.
| Cost | |||||
Action area Energy and climate - Target: Provide energy from renewable sources.
| Potential impact | |||||
Action area Sports facilities and infrastructure - Target: Select the sports venue after weighing ecological, social and economic aspects.
| Potential impact | |||||
As far as possible, obtain electricity for the event and for fan zones and media centres from the power grid instead of generating it with diesel generators. Check the use of biodiesel if generators cannot be avoided.
| Cost | |||||
Action area Energy and climate - Target: Provide energy from renewable sources.
| Potential impact | |||||
Action area Sports facilities and infrastructure - Target: Select the sports venue after weighing ecological, social and economic aspects.
| Potential impact | |||||
Install a solar thermal system to generate hot water. Alternatively, a feasibility study including a cost-benefit analysis can be commissioned first.
| Cost | |||||
Action area Energy and climate - Target: Provide energy from renewable sources.
| Potential impact | |||||
Action area Sports facilities and infrastructure - Target: Select the sports venue after weighing ecological, social and economic aspects.
| Potential impact | |||||
Switch from using gas to electricity in kitchen and catering areas to enable the use of renewable energies as far as possible. Take into account the amortisation period of the devices.
| Cost | |||||
Action area Energy and climate - Target: Provide energy from renewable sources.
| Potential impact | |||||
Cover outdoor pools as soon as they are not in use to reduce heat and evaporation losses.
| Cost | |||||
Action area Energy and climate - Target: Reduce the energy requirement.
| Potential impact | |||||
Action area Water - Target: Minimise water consumption.
| Potential impact | |||||
Action area Sports facilities and infrastructure - Target: Select the sports venue after weighing ecological, social and economic aspects.
| Potential impact | |||||
Install or optimise automatic demand-based control of ventilation systems in temporary and permanent buildings.
Alternatively, use manual control or switch ventilation systems on and off depending on utilisation.
| Cost | |||||
Action area Energy and climate - Target: Reduce the energy requirement.
| Potential impact | |||||
Action area Sports facilities and infrastructure - Target: Carry out refurbishment, extension and general construction measures in accordance with sustainable building requirements.
| Potential impact | |||||
Use LED lighting. Also check the replacement of inefficient lighting. Also use LED lighting in all temporary facilities as well as for outdoor lighting and floodlighting. Integrate the requirements into the tender.
| Cost | |||||
Action area Energy and climate - Target: Reduce the energy requirement.
| Potential impact | |||||
Action area Sports facilities and infrastructure - Target: Select the sports venue after weighing ecological, social and economic aspects.
| Potential impact | |||||
Reduce the opening hours of media centres, accreditation centres or canteens, for example, and adapt them to actual demand.
| Cost | |||||
Action area Energy and climate - Target: Reduce the energy requirement.
| Potential impact | |||||
Action area Energy and climate - Target: Determine and reduce greenhouse gas emissions.
| Potential impact | |||||
Create communication and participation opportunities to raise awareness of nature conservation among visitors.
| Cost: | |||||
Action area Education for Sustainable Development - Target: Convey knowledge for a critical and contextualised understanding and promote awareness and agency with regard to actively shaping a sustainable future.
| Potential impact | |||||
Action area Natural Habitats and Biodiversity - Target: Minimise the use of land in natural habitats
| Potential impact | |||||
Create a guide to train all employees on how to support nature conservation during the event.
| Cost: | |||||
Action area Education for Sustainable Development - Target: Convey knowledge for a critical and contextualised understanding and promote awareness and agency with regard to actively shaping a sustainable future.
| Potential impact | |||||
Action area Natural Habitats and Biodiversity - Target: Minimise the use of land in natural habitats
| Potential impact | |||||
Organise initiatives, projects and discounts for pupils to introduce them to the topic of sustainability and sport.
| Cost: | |||||
Action area Education for Sustainable Development - Target: Address and encourage young people in particular in the context of ESD.
| Potential impact | |||||
Organise special workshops for young people that deal with sustainability in sport and show them options for action.
| Cost: | |||||
Action area Education for Sustainable Development - Target: Address and encourage young people in particular in the context of ESD.
| Potential impact | |||||
Organise competitions for pupils in which they develop concepts for sustainable sporting events.
| Cost: | |||||
Action area Education for Sustainable Development - Target: Address and encourage young people in particular in the context of ESD.
| Potential impact | |||||
Create and distribute teaching materials that emphasise the importance of sustainability in sport for different age groups. Make these materials available to schools and sports clubs.
| Cost | |||||
Action area Education for Sustainable Development - Target: Address and encourage young people in particular in the context of ESD.
| Potential impact | |||||
Action area Sport and Club Development - Target: Contribute to securing and further developing the structures of participating sports clubs and associations.
| Potential impact | |||||
Initiate sustainable challenges for visitors such as waste collection campaigns or CO2 reduction competitions. Free entry tickets or meet and greets with athletes can be awarded as prizes.
| Cost | |||||
Action area Education for Sustainable Development - Target: Convey knowledge for a critical and contextualised understanding and promote awareness and agency with regard to actively shaping a sustainable future.
| Potential impact | |||||
Invite regional sustainability initiatives to present and network at your event.
| Cost: | |||||
Action area Education for Sustainable Development - Target: Convey knowledge for a critical and contextualised understanding and promote awareness and agency with regard to actively shaping a sustainable future.
| Potential impact | |||||
Action area Value Creation and Tourism - Target: Achieve economic effects through the sporting event.
| Potential impact | |||||
Develop projects that help to communicate knowledge about diversity to stakeholders.
| Cost | |||||
Action area Education for Sustainable Development - Target: Convey knowledge for a critical and contextualised understanding and promote awareness and agency with regard to actively shaping a sustainable future.
| Potential impact | |||||
Action area Diversity and Participation - Target: Make diversity visible to the outside world and live it within the organisation.
| Potential impact | |||||
Offer educational sessions on sustainability for volunteers and employees. Offer these online if necessary. Educational sessions can be organised on various sustainability topics. Topics can include tips on energy- and water-saving behaviour during the event, sign language courses or theoretical units on the topic of sustainability development goals.
| Cost: | |||||
Action area Education for Sustainable Development - Target: Convey knowledge for a critical and contextualised understanding and promote awareness and agency with regard to actively shaping a sustainable future.
| Potential impact | |||||
Action area Commitment from society - Target: Volunteers develop skills during the sporting event which they can also use after the sporting event.
| Potential impact | |||||
Inform the media about your sustainability achievements before, during and after the event (press releases, press briefings, press conference).
| Cost: | |||||
Action area Education for Sustainable Development - Target: Convey knowledge for a critical and contextualised understanding and promote awareness and agency with regard to actively shaping a sustainable future.
| Potential impact | |||||
Organise participation projects before and during the event which communicate sustainability content. Participation activities can relate to all sustainability topics. Examples of such participation activities are: joint rubbish collection campaigns, tree planting campaigns or the joint construction of Lego ramps.
| Cost: | |||||
Action area Education for Sustainable Development - Target: Convey knowledge for a critical and contextualised understanding and promote awareness and agency with regard to actively shaping a sustainable future.
| Potential impact | |||||
Set up a virtual or actual contact point (e.g. a sustainability office) where ideas for measures can be submitted.
| Cost: | |||||
Action area Education for Sustainable Development - Target: Convey knowledge for a critical and contextualised understanding and promote awareness and agency with regard to actively shaping a sustainable future.
| Potential impact | |||||
Enter your sporting event in the "Travel for all" portal. Here, people with disabilities can find out about local accessibility.
| Cost: | |||||
Action area Accessibility - Target: Offer support services for accredited persons and visitors early and proactively.
| Potential impact | |||||
Action area Diversity and Participation - Target: Sports clubs are expanding their programmes for marginalised population groups. => Sport and club development (AA10)
| Potential impact | |||||
Action area Diversity and Participation - Target: The participation of people from all dimensions of diversity is proactively encouraged and is continuously monitored.
| Potential impact | |||||
Provide sign language interpreters if required. Inform the sign language interpreters about the event, its duration, their schedule and specialised vocabulary. Position the sign language interpreters slightly elevated and clearly visible to the relevant stakeholders. If required, a live image can be projected onto a screen or TV set. Plan for sufficient staff, as they will also provide support during breaks and catering.
| Cost | |||||
Action area Accessibility - Target: Offer support services for accredited persons and visitors early and proactively.
| Potential impact | |||||
Action area Diversity and Participation - Target: Sports clubs are expanding their programmes for marginalised population groups. => Sport and club development (AA10)
| Potential impact | |||||
Action area Diversity and Participation - Target: The participation of people from all dimensions of diversity is proactively encouraged and is continuously monitored.
| Potential impact | |||||